Services

PA & Administration Services

I can assist you with a wide range of PA and office administration services which would normally keep you from working on your core tasks to build up your business. This ranges from keeping your contacts up to date, to meeting arrangements and diary management, organising business travel, conferences and corporate hospitality.

Having spent 10 years working for senior directors of blue chip companies, I am extremely experienced in co-ordinating the logistics of complex travel to ensure each business trip runs smoothly. I also have a relationship with a very experienced local business travel agency who can assist with all travel & hotel bookings at good corporate rates, as well as arranging foreign currency and visas, and bespoke personal travel where required.

I can also assist with more personal tasks such as organising delivery of gifts and sending you reminders when important dates are approaching.

Word Processing & Audio Transcription

With typing speeds of over 70wpm I am able to provide a fast, accurate turnaround for all your word processing needs, whether it is from your hand written notes or a marked up copy. I can assist with anything from a one page letter to a complete user manual. Your presentations can be created in Powerpoint, and laser printed onto acetates for overhead projection if required.

If you're on the road, away from the office or just don't have time, we would be happy to take dictation over the phone and send your correspondence out on your behalf.  Letters, invoices, emails, whatever you wish - we'll type it up and then send it by fax, email or post the same day.

I can transcribe all manner of audio dictation whether it is a letter, report, meeting, conference or interview. You should note that as we generally speak four times faster than we can write or type, a 15 minute tape will actually take at least one hour to transcribe, depending on the recording. Some of the factors to take into consideration when ascertaining how long a tape will take to transcribe are:

  • The quality of the recording, and the clarity of the voices on the tape
  • The number of people speaking at any one time, and whether it is in coherent sentences
  • The different accents of the people speaking
  • The number of microphones used and their position in relation to the recording

All documents are professionally finished on either Conqueror paper, 100gsm plain white paper, or your own letterhead. If required, documents can also be bound or laminated.

Book Keeping

Book keeping is one of the more time consuming tasks which has to be done by any business, whether it be a sole trader or a large corporation. I can take care of your basic book keeping and accounting duties freeing up more of your time for you to concentrate on other key areas of your business.

I can also maintain credit control of your accounts by keeping track of invoices and following up on those that are overdue to ensure payment is received promptly. This is particularly useful if you are trying to build up a relationship with a particular customer, as this can be hindered if you then have to mention unpaid accounts, which can make both sides feel uncomfortable. Having a third party represent you in this way removes any awkwardness and makes your company look professional.

Mail Shots & Mail Merge Projects

I can undertake the whole project of any mail shot or mail merge project no matter how large or small. From typing up the initial document or letter, setting up the mail merge database, addressing labels, stuffing envelopes and posting out. Please contact me to discuss your specific requirements.

Fax, Photocopy & Scanning Services

I can also provide fax, photocopy and scanning services as required. Bulk faxes to different numbers can also be arranged. Please contact me to discuss your specific requirements.

Mail Forwarding Service

Whether you travel extensively throughout the UK and need someone to regularly forward your mail to your next location, or are a business located elsewhere in the UK but would like a presence in Maidstone or Kent, we can provide an efficient and reliable mail forwarding service tailored to suit your needs. We will normally send your mail by post but we can also arrange for it to be collected, faxed or even scanned and emailed to you.

Mail forwarding is available for a single annual fee regardless of the amount of mail we forward, which is payable in advance, plus postage costs. If you require mail to be faxed or emailed to you there will be a nominal additional charge of 10p per item.

If you would like further information please contact us on 01622 210552 or info@abelasecretarial.com, or follow the link below to sign up now.

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Lifestyle Management Services

At the end of the working day, do you find you have no time or energy to get on with the rest of your life? No time to research those theatre tickets, weekends away or buy a new washing machine? Perhaps you're moving house and don't even know where to begin? We can assist with all those little jobs that keep getting put off to help you be more organised and have more time to do the things you want to do. Please call us to discuss your individual requirements.

SHOPPING

  • New appliances for the home
  • Special gifts or flowers
  • Source a specific product

We can research products, find out prices and availability, and arrange delivery

LEISURE

  • Flights, hotels
  • Complete holidays
  • Weekends away
  • Activity days
  • Personal itineraries
  • Airport transfers/taxis
  • Car hire
  • Restaurants
  • Theatre tickets

We can research all your leisure and travel requirements, saving you hours of time, and if required make the necessary bookings once you've made your choices

AT HOME

  • Research insurance quotes and repair estimates
  • Source cleaners, gardeners, upholstery cleaners etc.
  • Organise bill payments
  • Christmas card mailing lists

 

MOVING HOME

  • Liaising with estate agents
  • Organising removals
  • Assisting on site during move
  • Sorting utilities
  • Arranging mail forwarding
  • Telling people you've moved

We can assist with all aspects of your pending move from start to finish, leaving you as free as possible from the stresses of moving home.

Abela Secretarial Services.